The best virtual data rooms should have a wide range of features. Look for a platform that is easy to use, doesn’t require an extensive learning curve and works with any operating system or device. It should offer 24/7 customer service and be available when you need it.
Datarooms should have a drag and drop feature that allows them to upload large files quickly and then create an index with one click. They should also offer advanced search capabilities. These include search tags labels, filters, and character recognition software to allow full-text search across all documents. They should also be able to merge multiple files to create a single PDF file.
The ideal virtual dataroom vendor should provide granular security features to keep sensitive data safe from prying eyes. iDeals Citrix Datasite excels in this area with multi-factor authentication, a customized deal workflow as well as mobile device control and more granular permissions.
Datarooms at iDeals allow administrators to invite users either individually or in bulk, configure security options for sign-in and grant access rights including the ability to download and view secure PDFs as well as print. Administrators are able to manage access rights for users and monitor changes via detailed audit logs. They can also create colored reports on the most popular activities to provide a comprehensive overview of group activity. These reports show the number of participants and the number of users registered, the number of allowed and accessed documents, and Q&As posted.